Form 16 (TDS certificate for Salaried person) from NSDL

Friends,

              Excellent thought of NSDL.  Earlier only form 16A (Non-Salary) have been provided by NSDL.  It was awaited that when will NSDLl provide form 16 ?.   

              Yes,  Now, NSDL has provided system for generation of form 16 for salaried employees for TAN Registration holders.    One more benefit will be provided free by NSDL to their TAN Registration Holders.  The procedure for generating the Forms 16 are equal to Form 16A. 

How to generate Form 16 from .txt file . 

TDS certificate (Form 16 and 16A) is prepared and issued by the employer /deductor to the employee/deductee. TDS certificate can be downloaded from TIN website.

TDS certificate will be sent on registered e-mail ID as well as will be available for download on successful confirmation of KYC for the particular Financial Year and Quarter (any relevant quarter of the particular Financial Year in case of Form 16). The nomenclature of the file will be as under:

Form 16A: TAN_AY_Quarter_Form16A Reference Number_Part of file_of_Part of file.

Form 16: TAN_AY_Form 16 Reference Number_Part of file_of_Part of file.

For example: File name for Form 16A/ Form 16 will be

Form 16A: MUMA12345E_201112_Q1_FORM_16A_0000001717_00000001_0001_OF_0001.zip Form 16: MUMA12345E_201112_FORM_16_0000001717_000000001_0001_OF_0001.zip

In case transactions are large in numbers, then the Form 16/ Form 16A file will be split in the size of 2MB.

Click here to download PDF converter utility (To convert Form 16/16A text file to PDF file).

On clicking the above link 'PDF Converter Utility.exe' will be downloaded, after unzipping the exe below, two PDF converter utilities will be extracted in the 'PDF Converter Utility' folder.
PDF Converter Utility_SHA1 and PDF Converter Utility_SHA2
Note: System software requirements of the SHA2 (Secure Hash Algorithm) utility are more stringent as compared to SHA1 utility. Users are required to upgrade the system software on their machines to the pre-requisites specified for the SHA2 utility by March 31, 2012. After March 31, 2012, the support for SHA1 utility will be discontinued.
Configurations required for PDF Converter Utility_SHA1
Java 1.6 and above
Configurations required for PDF Converter Utility_SHA2
JRE version : SUN-java 1.6_update29 or higher version (32 bit) and Windows XP SP3, Vista Windows 7, Windows 2003 with patch for SHA-2, Windows 7.
Utility once downloaded can be used for converting PDF file as and when required for all future files.
Procedure to convert zip file to PDF file:
1.   The following software can be used for extraction of zip files:
	1.1   WinZip version 9.0 and above
	1.2   WinRaR version 3.90 and above
	1.3   7-Zip version 4.65 and above
2.   Import extracted text files through PDF converter utility.
3.   To open 'PDF converter utility' double-click on 'Start_PDF_Utility.bat'. Utility will open as shown below.
4.   Input File Name with Path:
	Click on browse and select the Form 16/16A input file; in case of multiple files select all the files
5.   Output File Path:
	Specify the path where 'PDF' file should be generated by the utility on completion of validation. The path can be same as the input file path or different. Do not specify any filename, provide the file path only.
6.   Digital Signature of PDF:
	6.1. E-Token: To select DSC from e-Token, click on e-Token, provide the name of e-Token (default eToken) and provide the password in the field 'E-Token Password'. Password is case sensitive.
	6.2. Import DSC (.pfx file): To select .pfx file, click on 'Import DSC (.pfx file)' again click on browse and select the Digital Signature Certificate (DSC) and provide the DSC password in the field 'Digital Certificate Password'. Password is case sensitive. Click on 'Detect Certificate'.
	6.3. DSC from Browser: To select DSC installed in browser, click on 'DSC from Browser' it will display DSC installed in browser. select the DSC through which you want to sign the PDF digitally.
7.   Undo Selection: To deselect the DSC, click on 'Undo Selection'.
8.   Provide Details to be Printed on TDS certificate
	8.1  Full Name: Provide full name of responsible person to be printed on TDS certificate.
	8.2  Designation: Provide designation of responsible person to be printed on TDS certificate.
	8.3  Father's Name: Provide father's name of responsible person to be printed on TDS certificate.
	8.4  Place: Provide place of the responsible person to be printed on TDS certificate.
	8.5  Date: Provide date to be printed on Form 16A PDF. Date should be in dd/mm/yyyy format.
9.   PDF File:
	In case the input file is valid, utility will generate the folder (folder name will be TAN_FORM16_AY_Date for Form 16 and TAN_FORM16A_AY_Quarter_Date for Form 16A) which contains PDF of all the deductee PAN present in input file. Naming convention of PDF file is PAN_FORM16_AY.pdf for Form 16 and PAN_FORM16A_AY_Quarter.pdf for Form 16A.

Change in Procedure of TAN Registration

Friends,   Major change in Tan Registration has been done by NSDL. Earlier there was no value of Mobile Number during Registration of TAN Number or Re-Registration of TAN.  But now SMS of verification code will be provided on the mobile number entered during the Registration/Re-Registration of TAN.    In case any service provider enter mobile number of the DDO, either he will be asked him for code or he can not registration of TAN.   In such case he (Service Provider) will have to enter his mobile number for getting instant Code of SMS in mobile number. 

Various Facility provided by Tax Information Network (TIN)

An email has been sent to deductors by TIN showing various benefits provided by them.  Copy of the email is given as detailed below : -

Dear Sir/Madam,

Tax Information Network (TIN) has always been providing various facilities to deductors.

One such facility provided under TIN is authenticated login (TAN account) provided to deductors/collectors at TIN website. Under this login, following functions are provided:

·         Online request of consolidated TDS/TCS file: Useful for preparation of correction statement.

·         Online generation of Form 16A for valid PANs.

·         Online download of default details generated by Income Tax Department.

·         Bulk upload of Form 15CA records.

·         Update of TAN account contact details.

As you may be aware, for creating authenticated login (TAN account), deductor/ collector has to register TAN online at TIN website. Based on the feedback received from the deductors as well as Income Tax Department, the procedure for registering as well as getting the various facilities is simplified/modified regularly. We have now made some changes in the TAN registration process.You are requested to go through the same very carefully. Very soon, preparation of correction statement will have to be made mandatorily using consolidated file provided by TIN. In view of the same, you are requested to create and activate the TAN account at TIN and avail the aforementioned facilities offered by TIN, if not done already.

Detailed revised procedure for creating “TAN Account” and activation of TAN account is as under.

·         On registration, an e-mail containing link will be sent to registered e-mail ID (s).

·         User will be required to click on the link for activating the TAN account. This link is sent for verifying the validity of e-mail ID.

·         On clicking the link, user will be prompted to provide TAN and corresponding 12 digit TAN registration number.

·         If the TAN & TAN registration number matches, then TAN account will be activated within 24 hours.

·         TAN account will be active if at least one of the e-mail ID is verified.

·         TAN account will not be activated, If the user does not click link or does not provide respective TAN and TAN registration number and the same is verified.

·         If user has provided two e-mail ID (s) on registration/ re-registration, then the TAN account will be activated even if the user clicks on the link (as mentioned above) sent at any one of the registered e-mail ID.

·         On activation of TAN account, an e-mail containing the user ID in password protected PDF file will be sent to registered e-mail ID (s). On receipt of this e-mail, user can login to TAN account.

Further the user may re-register the TAN if user has:

·         Forgotten the TAN account details like user ID, TAN registration no. (12 digit alphanumeric number) or

·         Would like to update the contact details of TAN account ,wherein the user does not know the login credentials of TAN account,

Procedure for activation of TAN account on re-registration of TAN would be the same as applicable on first time registration of TAN (as above). For detailed procedure for registration of TAN online, online request of consolidated file/ Form 16A file and default details you may download the e-tutorial available at TIN website under the download section.

This is system generated mail. Please do not reply to this email ID. For any query related to the above you may contact TIN Call centre at:

Tel: 91-20-2721 8080.

Fax: 91-20-2721 8081.

Email ID: tin_returns@nsdl.co.in 

On behalf of Tax Information Network of the Income Tax Department.

Re-Registration of TAN after Registration of TAN

TAN Re-Registration

Yes,  Re-Registration of TAN is now provided by NSDL.  Earlier only TAN Registration was possible, but now re-registration can be done.   It is general  question  that why Re-Registration of TAN is required ?.   Through below example it can be explained. 

Answer of Question through Example :-

A Government/Non-Government Institution submit their e-tds/e-tcs return through a service provider named ABC e-tds Solution etc.  After a gap of two or more years, it is found that ABC e-tds Solution has not submitted returns properly and deductor receives different type of letters from Income Tax Department.  In such position through correspondence between deductor and ABC e-tds Solution, their understanding breaks and deductor decides not to continue return submission through ABC e-tds Solution.   

Now deductor engages another service provider to submit their e-tds/e-tcs return.   New service provide demands from deductor  TAN Registration detail such as User ID and Password of the concerned TAN to resolve the notices received from Income Tax Department.    Due to bad under standing with old Service Provider (ABC e-tds Solution),  It is not possible to collect the User ID and Password from ABC e-tds Solution which was registered by him.  In such condition, earlier there was typical procedure to get User ID and Password from Tin Center.   

Through new system provided by NSDL,   Re-generation system is too-much easy in the hand of Deductor.   Just enter your TAN in Registration Form ,  a message  will be appeared that "Tan is already Registered. Do you want to Re-register".  Just click ok and re-register your TAN number through filing complete detail.   Picture of Re-Registration of TAN is also given below more clarity.

Re-Registration of TAN (Click Here)