Income Tax/ TDS :- 18 General Question Answers related to Form 16 or Form 16A

1-What is Form 16 / 16A?

• It is the certificate of deduction of tax at source by any person in accordance with Chapter XVII-B of IT Act.
• Form 16 is issued on deduction of tax by the employer on behalf of the employee under section 192 of IT Act, 1961.
• Form 16A is issued if the deduction of tax is under any other provision of Chapter XVII-B of IT Act.
• These certificates provide details of TDS / TCS for various transactions between deductor and deductee. It is mandatory to issue these certificates to Tax Payers u/s 203 of IT Act, 1961.

2-Is there any format for these certificates?

   Form 16 / 16A are issued as per the provisions of Rule 31(1).

3-How are these forms generated?

   These forms shall be generated by TDS CPC on processing the quarterly TDS / TCS statements filed by deductor. Deductor will have to raise a request for the same on TRACES. Deductor shall have the option to digitally sign the certificates.

4-What is the due date for the issue of these certificates?

• Sr. No. Form Periodicity Due Date
• 1           16         Annual       By 31st day of May of the
                                                financial year immediately following
                                                the financial year in which the income
                                                was paid and tax deducted
  
• 2        16A     Quarterly Within fifteen days from the due date
                                                   for furnishing the statement of tax deducted
                                                   at source under rule 31A

5-Due to non availability of PAN, tax has been deducted at higher rate. How can deductor provide Form 16 (Part A) / Form 16A without availability of PAN?

Valid PAN is mandatory for issuing Form 16 from TRACES. Correction statement is required to be filled to report the valid PAN for downloading Form 16 (Part A) / Form 16A.

6-What are the different matching statuses in Form 16 / Form 16A?

           Following are different matching statuses in Form 16 / Form 16A:

• U – Unmatched (Deductor has not deposited taxes or has furnished incorrect particulars of tax payment. Final credit will be reflected only when payment detail in bank matches with details of deposit in TDS/TCS statement)
• P – Provisional (Provisional tax credit is effected only for TDS / TCS statement filed by Government deductor. 'P' status will be changed to Final (F) on verification of payment details submitted by Pay and Account Officer (PAO))
• F – Final (In case of non-government deductors, payment details of TDS / TCS deposited in bank by deductor have matched with the payment details mentioned in the TDS / TCS statement filed by deductors. In case of government deductors, detail of TDS / TCS booked in Government accounts have been verified by Pay and Account Officer (PAO))
• O – Overbooked (Payment details of TDS / TCS deposited in bank by deductor have matched with details mentioned in the TDS / TCS statement but the amount is over claimed in the statement. Final (F) credit will be reflected only when deductor reduces claimed amount in the statement or makes new payment for excess amount claimed in the statement)

7-Tax has been deducted at the rate of 20% due to non-availability of PAN. How can I issue Form 16A?

PAN is mandatory to issue Tax deduction certificates.

8-What should I do if I am not getting Form 16 from TRACES?

Ensure that you have filed Form 24Q for Quarter 4 with Annexure II. It is mandatory to file Annexure II giving actual particulars for the entire financial year, as Form 16 is generated on the basis of information provided in Annexure – II.

9-How are the particulars of those employees who are employed with more than one employer in a financial year to be shown in Form 16?

The employee should declare previous salary and TDS details, if any, with the current employer and the same should be considered by the current employer while deducting TDS on salary and issuing Form 16.

10-I have worked with different branch offices during the financial year. How will information for Part B appear in my Form 16?

Part B information will be issued by the employer. TDS CPC will provide Form 16 containing only Part A details.

11-What are the guidelines for an employer to deduct TDS and issue Form16?

         Following are the guidelines for an employer to deduct TDS and issue Form 16:

• Make mandatory for all the employees to declare previous salary, investment proofs and TDS details, if any
• Employer has to consider the declaration before deducting TDS from salary
• Fill Annexure II for all employees who work or worked for any period of time during the current financial ye
• Issue Form 16 to all the employees
• It is the duty of an employee to provide valid PAN. If employee has worked with more than one employer in a financial year, employee should declare previous salary and TDS detail, if any, with the current employer

12-What are the details available in TDS certificate (Form 16 / 16A)?

• The details available are as below:
• Name / address / TAN of Deductor
• Name / address / PAN of Tax Payer
• Certificate Number
• Summary of payment made by deductor
• Summary of tax deducted at source in respect of tax payer
• Details of tax deducted and deposited in Central Government account through challan / Book Adjustment (in case of Government deductor)
• Details of tax deducted and deposited in Central Government account through challan (in case of Non-Government deductor)

13-What can I do if I am unable to get the TDS certificate (Form 16 / 16A)?

It is the duty of every person deducting tax to issue a TDS certificate. In spite of your request, if you are denied the certificate then there is a chance that the tax deducted has not been deposited by the deductor to the government account. Please inform the department (PRO or TDS section) which will then do the needful.

14-I have not received TDS certificate from my employer. Can I claim TDS deducted from my salary?

Yes. The claim can be made in your return. Department, however, will raise a demand which will not be enforced on you but on your employer.

15-If a deductee comes back stating that the original TDS certificate is lost, can a duplicate certificate be issued?

Yes. Deductor will have to issue the duplicate certificate.

16-Even if no taxes have been deducted from salary, is there any need for my employer to issue Form 16 to me?

Form 16 is a certificate of TDS and in your case it will not apply. However your employer must issue a salary statement.

17-If I am receiving my pension through a bank who will issue Form 16 or pension statement to me - the bank or my former employer?

The bank will issue Form 16.

18-What is a certificate number?

Certificate number is present in Form 16 / Form 16A issued by Deductor.

New Circular regarding issuance of TDS Form 16

CIRCULAR NO. 04/2013

F.No 275/34/2011-IT(B) 

Government of India 

Ministry of Finance 

Department of Revenue 

Central Board of Direct Taxes 

New Delhi, the 17th April, 2013 

Sub: Issuance of certificate for tax deducted at source in Form No. 16 in accordance with  the provisions of section 203 of the Income-tax Act, 1961 read with the Rule 31 of the  Income-tax Rules 1962 -- regarding 

1. Section 203 of the Income-tax Act 1961 (“the Act”) read with the Rule 31 of the Income-tax Rules 1962 (“the Rules”) stipulates furnishing of certificate of tax deduction at source (TDS) by  the deductor to the deductee specifying therein the prescribed particulars such as amount of TDS,  valid permanent account number (PAN) of the deductee, tax deduction and collection  account number (TAN) of the deductor, etc. The relevant form for such TDS certificate is Form  No. 16 in case of deduction under section 192 and Form No. 16A for deduction under any other  provision of Chapter XVII-B of the Act. TDS certificate in Form No. 16 is to be issued  annually whereas TDS certificate in Form No. 16A is to be issued quarterly. TDS  Certificate in Form No 16 as notified vide Notification No. 11/2013 dated 19.02.2013 has  two parts viz Part A and Part B (Annexure). Part A contains details of tax deduction and  deposit and Part B (Annexure) contains details of income. 

2. With a view to streamline the TDS procedures, including proper administration of the Act,  the Board had issued Circular No. 03/2011 dated 13.05.2011 and Circular No. 01/2012 dated  09.04.2012 making it mandatory for all deductors to issue TDS certificate in Form No. 16A after  generating and downloading the same from “TDS Reconciliation Analysis and Correction  Enabling System” or (Error! Hyperlink reference not valid., previously called TIN website. In exercise of powers under section 119 of the Act, the Board has  now decided as  following:- 

2.1 ISSUE OF PART A OF FORM NO. 16 FOR DEDUCTION OF TAX AT SOURCE  MADE ON OR AFTER 01.04.2012:

All deductors (including Government deductors who deposit TDS in the Central Government  Account through book entry) shall issue the Part A of Form No. 16, by generating and  subsequently downloading through TRACES Portal, in respect of all sums deducted on or after  the 1st day of April, 2012 under the provisions of section 192 of Chapter XVII-B. Part A of  Form No 16 shall have a unique TDS certificate number. 

2.2 AUTHENTICATION OF TDS CERTIFICATEIN FORM NO. 16:  

The deductor, issuing the Part A of Form No. 16 by downloading it from the TRACES  Portal, shall, before issuing to the deductee authenticate the correctness of contents mentioned therein and verify the same either by using manual signature or by using digital  signature in accordance with sub-rule (6) of Rule 31. 

2.3 In other words, Part A of Form No. 16 shall be issued by all the deductors, only by  generating it through TRACES Portal and after duly authenticating and verifying it. 

2.4 ‘Part B (Annexure)’ of Form No. 16 shall be prepared by the deductor manually and  issued to the deductee after due authentication and verification alongwith the Part A of the Form  No. 16 stated above. 

2.5 Sub rule (3) of rule 31of the Rules sets the time limit for issuance of Form 16 by the  deductor to the employee. Currently, Form 16 should be issued by 31st May of the financial Year  immediately following the financial year in which income was paid and tax deducted. 

3.1 The Director General of Income-tax (Systems) shall specify the procedure, formats and  standards for the purpose of download of Part A of Form No. 16 from the TRACES Portal and  shall be responsible for the day-to-day administration in relation to the procedure, formats and  standards for download of Part A of Form No. 16 in electronic form.  

3.2 It is further clarified that Part A of Form No. 16 issued by the deductors in accordance with  this circular and as per the procedure, formats and standards specified by the Director General of  Income-tax (Systems) and containing Unique Identification Number shall only be treated as a  valid compliance to the issue of Part A of Form No. 16 for the purpose of section 203 of the Act  read with rule 31 of the Rules. 

4. Hindi version shall follow. 

-sd- 

(Anshu Prakash) 

Director (Budget) 

Central Board of Direct Taxes 

     

     Copy to: 

1. The Chairperson, Members and all other officers of the CBDT of the rank of Under  Secretary and above 
2. All Chief Commissioners of Income-tax (CCA) & All Directors General of Income-tax 
3. The Director (PR, PP & OL), Mayur Bhawan, New Delhi for printing in the quarterly tax  bulletin and for circulation as per usual mailing list (100 copies) 
4. The Comptroller and Auditor General of India (40 copies) 
5. All Directors of Income Tax, New Delhi; 
6. All CsIT (TDS) 
7. The Director General of Income-tax, NADT, Nagpur 
8. Guard file 

‐sd‐

(Anshu Prakash) 

Director (Budget) 

Central Board of Direct Taxes

Form  16 from NSDL RPU 3.2 directly (Click Here)

TAN : - How can i register my TAN Number or collect Consolidated file.

Presently, tan holders are using TAN registration facility at www.tin-nsdl.com.  But now Income Tax Department has stopped TAN Registration at www.tin-nsdl.com.   A new website www.tdscpc.gov.in has been created regarding all issues related to TDS like  TAN Registration, Pan Verification, View Default Summary, File Online Correction statement with or without digital signature or e-signature, download form 16 or 16a or 27D or 27A, view communication in box etc.  There are lot of new features at www.tdscpc.gov.in.   Sign Up  details on the said website are given as detailed below :-

• Fields marked by asterisk (*) are mandatory
• Deductor registration is for registering a TAN on TRACES
• Each TAN will have one Admin User
• When a TAN registers on TRACES for the first time, Admin User account will be created for the TAN
• After registration, Admin User can login to TRACES and add upto 4 sub-users for the TAN
• All functionalities remain same for Admin User and sub-users, except that filing of online correction can be done only by Admin User. Sub-user can prepare online correction statement and submit to Admin User and Admin User will submit to ITD
• User can register on TRACES without digital signature
• It is not mandatory to file correction statement on TRACES using digital signature
• Digital Signature or e-Signature can be registered later through the Profile section
• Some of the functionalities that will be available for deductor after registering on TRACES are:
  • View Challan Status
  • PAN Verification
  • View Default Summary
  • File Online Correction with / without Digital Signature or e-Signature
  • Upload Correction Statement (offline correction)
  • Download Form 16 / 16A / 27D / 27A
  • View communication in Inbox
• Step-1:
  • Enter TAN and either Token Number or TAN Registration Number
  • Token Number (Provisional Receipt Number) should be of an accepted statement (regular or correction) filed on or after April 1, 2010
  • TAN Registration Number should be the 12-digit alpha-numeric value generated during online TAN registration on TIN
  • If both Token Number and TAN Registration Number are entered, Token Number will be considered for validation
• User must have filed at least one statement in TIN to be able to register on TRACES
• If user has registered on TRACES but not activated its account and if the 24 hours deadline for activation has not lapsed, user can opt for the activation link to be resent by filling up details in Step-1 and submitting the same. Deadline for account activation will remain the same and will not be extended

Verfication of TDS Certificate Form 16 or Form 16A

Friends,

How to verify Data of Form 16 or Form 16A

          There are two types of form 16 or 16A.  One is generated by NSDL or second is Self Generated/ Non-NSDL based.   NSDL based form 16 or 16A is got generated/printed after matching of data with Income Tax Department.  There is a column which shows that your data is Matched or Unmatched.  But in the customized form it is not possible.  

The following fields are required to verify form 16A, just enter and check correctness of form 16A

To  verify TDS Form 16, Click here to check correctness of form 16

Form 16 (TDS certificate for Salaried person) from NSDL

Friends,

              Excellent thought of NSDL.  Earlier only form 16A (Non-Salary) have been provided by NSDL.  It was awaited that when will NSDLl provide form 16 ?.   

              Yes,  Now, NSDL has provided system for generation of form 16 for salaried employees for TAN Registration holders.    One more benefit will be provided free by NSDL to their TAN Registration Holders.  The procedure for generating the Forms 16 are equal to Form 16A. 

How to generate Form 16 from .txt file . 

TDS certificate (Form 16 and 16A) is prepared and issued by the employer /deductor to the employee/deductee. TDS certificate can be downloaded from TIN website.

TDS certificate will be sent on registered e-mail ID as well as will be available for download on successful confirmation of KYC for the particular Financial Year and Quarter (any relevant quarter of the particular Financial Year in case of Form 16). The nomenclature of the file will be as under:

Form 16A: TAN_AY_Quarter_Form16A Reference Number_Part of file_of_Part of file.

Form 16: TAN_AY_Form 16 Reference Number_Part of file_of_Part of file.

For example: File name for Form 16A/ Form 16 will be

Form 16A: MUMA12345E_201112_Q1_FORM_16A_0000001717_00000001_0001_OF_0001.zip Form 16: MUMA12345E_201112_FORM_16_0000001717_000000001_0001_OF_0001.zip

In case transactions are large in numbers, then the Form 16/ Form 16A file will be split in the size of 2MB.

Click here to download PDF converter utility (To convert Form 16/16A text file to PDF file).

On clicking the above link 'PDF Converter Utility.exe' will be downloaded, after unzipping the exe below, two PDF converter utilities will be extracted in the 'PDF Converter Utility' folder.
PDF Converter Utility_SHA1 and PDF Converter Utility_SHA2
Note: System software requirements of the SHA2 (Secure Hash Algorithm) utility are more stringent as compared to SHA1 utility. Users are required to upgrade the system software on their machines to the pre-requisites specified for the SHA2 utility by March 31, 2012. After March 31, 2012, the support for SHA1 utility will be discontinued.
Configurations required for PDF Converter Utility_SHA1
Java 1.6 and above
Configurations required for PDF Converter Utility_SHA2
JRE version : SUN-java 1.6_update29 or higher version (32 bit) and Windows XP SP3, Vista Windows 7, Windows 2003 with patch for SHA-2, Windows 7.
Utility once downloaded can be used for converting PDF file as and when required for all future files.
Procedure to convert zip file to PDF file:
1.   The following software can be used for extraction of zip files:
	1.1   WinZip version 9.0 and above
	1.2   WinRaR version 3.90 and above
	1.3   7-Zip version 4.65 and above
2.   Import extracted text files through PDF converter utility.
3.   To open 'PDF converter utility' double-click on 'Start_PDF_Utility.bat'. Utility will open as shown below.
4.   Input File Name with Path:
	Click on browse and select the Form 16/16A input file; in case of multiple files select all the files
5.   Output File Path:
	Specify the path where 'PDF' file should be generated by the utility on completion of validation. The path can be same as the input file path or different. Do not specify any filename, provide the file path only.
6.   Digital Signature of PDF:
	6.1. E-Token: To select DSC from e-Token, click on e-Token, provide the name of e-Token (default eToken) and provide the password in the field 'E-Token Password'. Password is case sensitive.
	6.2. Import DSC (.pfx file): To select .pfx file, click on 'Import DSC (.pfx file)' again click on browse and select the Digital Signature Certificate (DSC) and provide the DSC password in the field 'Digital Certificate Password'. Password is case sensitive. Click on 'Detect Certificate'.
	6.3. DSC from Browser: To select DSC installed in browser, click on 'DSC from Browser' it will display DSC installed in browser. select the DSC through which you want to sign the PDF digitally.
7.   Undo Selection: To deselect the DSC, click on 'Undo Selection'.
8.   Provide Details to be Printed on TDS certificate
	8.1  Full Name: Provide full name of responsible person to be printed on TDS certificate.
	8.2  Designation: Provide designation of responsible person to be printed on TDS certificate.
	8.3  Father's Name: Provide father's name of responsible person to be printed on TDS certificate.
	8.4  Place: Provide place of the responsible person to be printed on TDS certificate.
	8.5  Date: Provide date to be printed on Form 16A PDF. Date should be in dd/mm/yyyy format.
9.   PDF File:
	In case the input file is valid, utility will generate the folder (folder name will be TAN_FORM16_AY_Date for Form 16 and TAN_FORM16A_AY_Quarter_Date for Form 16A) which contains PDF of all the deductee PAN present in input file. Naming convention of PDF file is PAN_FORM16_AY.pdf for Form 16 and PAN_FORM16A_AY_Quarter.pdf for Form 16A.

New NSDL RPU 2.7,New FVU 3.3,New FVU 2.131

NSDL has released New RPU Version 2.7 with New FVU version 3.3 and FVU version 2.131.   Through this RPU all original or correction returns w.e.f. financial year 2005-06 can be prepared.  Special feature in this RPU is that updation in all fields except Reason for Lower deduction/no deduction/ higher deduction /Threshold can be done having valid dedcutee PAN of the higher deduction deductee.  Key Features alonghwith download link is given below. 

Key features of NSDL Return Preparation Utility (RPU) version 2.7

• Correction Statements: Mandatory to import consolidated file for validating the Correction statements. 
• Incorporated FVU: FVU version 3.3 and FVU version 2.131 are incorporated. 
• Higher deduction deductee record: For deductee records with valid deductee PAN where tax has been deducted, update is allowed on all fields of the deductee record, except for the column “Remarks (Reason for lower deduction/ no deduction/ higher deduction/ threshold)”.

       Download Latest or Newest NSDL e-TDS RPU 2.7 (File size 3.93 m.b.) (Download)

Form 16A PDF Converter Utility

Form 16A is a TDS certificate which is prepared and issued by the deductor to the deductee. Now Form 16A can be downloaded from TIN website from Financial Year 2010-11 onwards.Form 16A will be sent on the registered e-mail ID on successful confirmation of KYC for the particular Financial Year and Quarter. The nomenclature of the file will be TAN_AY_Quarter_Form 16A Reference Number_Part of file_of_Part of file.

Form 16A PDF Utility 

(Free Downloadable)

         For example: MUMA12345E_201112_Q1_FORM_16A_0000001717_0001_OF_0001.zip

In case transactions are large in number, it may not be possible to incorporate it in a single file. In such case, it will be split into parts owing to restriction of e-mail size.

The zip file is password protected, to open the file please use your TAN Registration Number.

Before getting downloading of  this utility, the below mentioned agreement have to accept by  Tan Holder. 

Agreement :-

The formats and utilities provided in the "downloadable" section of this site have been provided/compiled/distributed by NSDL as per the existing guidelines of the Income Tax Department (ITD) for the purpose of facilitating the users in converting downloaded form 16A into PDF format TDS Certificate. NSDL may modify these to meet with any changes required by the ITD. The users of these formats and utilities may, at the time of furnishing the e-TDS returns, verify from this section that they are using the latest applicable version.

The information contained in other sections has been prepared/compiled/distributed for the convenience and general information of site visitors and NSDL reserves the right to change, partly or completely, the information provided on the website.

While utmost care has been exercised to ensure the accuracy of compilation, correctness and completeness of the information/formats/utilities provided on this website, NSDL does not warrant (whether expressed or implied) as to the quality, efficacy, completeness, performance, or accuracy of the information/formats/utilities and disclaims all claims, liabilities, losses and damages arising out of the use of this information/formats/utilities that infringes the intellectual property rights (including without any limitation any patent, copyright, registered design, design right or trademark) of any third party. The users of these formats and utilities acknowledge to have read and understood the terms and conditions of the license granted by the third party (PD4ML and zefer.org) for the purpose of using these formats and utilities and unconditionally agrees and accepts the same. The users further agree to adhere all the terms and conditions laid down in the license and agree not to violate or breach any terms and condition of the license granted by the third party (PD4ML and zefer.org) and in the event of any such breach, the users shall indemnify NSDL for the same. The information/formats/utilities contained herein cannot form the basis for any dispute between NSDL, TIN Facilitation Centres established by NSDL, deductors and other users of the system.

NSDL is not responsible for any contents of other websites, linked or referred to from this website. NSDL will not be liable in any manner, if any damage occurs by the use of information presented on other websites referred.

Licensing Terms and conditions by PD4ML:

You should carefully read the following terms and conditions before using, installing, copying, or distributing this software. Unless you have a different license agreement signed by zefer.org, your use, installation, copying, or distribution of PD4ML indicates your acceptance of this agreement ("License").

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RESTRICTIONS: Software is copyrighted. Title to Software and all associated intellectual property rights are hereby retained by zefer.org. Unless enforcement is prohibited by applicable law, you may not modify, decompile, or reverse engineer Software. You acknowledge that Software is not designed, licensed or intended for use in the design, construction, operation or maintenance of any nuclear facility.

DISCLAIMER OF WARRANTY: THE SOFTWARE IS PROVIDED "AS IS," WITHOUT A WARRANTY OF ANY KIND. 

ALL EXPRESS OR IMPLIED REPRESENTATIONS AND WARRANTIES, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT, ARE HEREBY EXCLUDED. 

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After accepting above agreement, you may download the Form 16A PDF Converter (click here)

Utility once downloaded can be used for converting PDF file as and when required for all future files.

The 'Form 16A PDF Converter Utility' is a Java based utility. JRE (Java Run-time Environment) [versions: SUN JRE: 1.4.2_02 or 1.4.2_03 or 1.4.2_04 or IBM JRE: 1.4.1.0 ] should be installed on the computer where the Form 16A PDF Converter is being installed. Java is freely downloadable from http://java.sun.com and http://www.ibm.com/developerworks/java/jdk or you can ask your vendor providing computer facilities (hardware) to install the same for you.

Procedure to convert zip file to PDF file:

• 1. The following software can be used for extraction of zip files:
       1.1 WinZip version 9.0 and above
       1.2 WinRaR version 3.90 and above
       1.3 7-Zip version 4.65 and above
  
  2. Extract zip file by providing the password .i.e. TAN Registration Number.
  
  3. Pass extracted text files through PDF Converter Utility.
  
  4. To open 'Form 16A PDF Converter Utility' double-click on the 'Form 16A PDF Converter Utility.jar'. Utility will open as shown below

5. Form 16A Input File Name with Path:        Click on browse and select the Form 16A input file; in case of multiple files select all the form 16A files 6. Form 16A Error/PDF File Path: Specify the path where 'error/PDF' file should be generated by the utility on completion of validation. The path can be same as the input file path or different. Do not specify any filename, provide the file path only. 7. Provide Details to be Printed on Form 16A:          7.1 Full Name: Provide full name of responsible person.          7.2 Father's Name: Provide father's name of responsible person.          7.3 Place: Provide place of the responsible person.          7.4 Date: Provide date in dd/mm/yyyy format. 8. Error File:       8.1 In case of an 'invalid file', an 'error file' will be generated. This will be a text file with the same filename as the input file with '.err' extension.                  Ex: If the input file is 'MUML00051C_201112_Q3_FORM_16A_0000001751_0001_OF_0001.txt' then, error filename will be 'MUML00051C_201112_Q3_FORM_16A_0000001751_0001_OF_0001.err'.                  The error file will contain details of erroneous records like Line no and error description. 9. PDF File:           9.1 In case the input file is valid, utility will be generated in a folder; nomenclature of the folder will be TAN_FORM16A_AY_Quarter_Date, which will contain PDF files of all the deductee PAN present in input file. The nomenclature of the PDF file generated is PAN_FORM16A_AY_Quarter.pdf.

Procedure to Request for FORM 16A

1. Login to TAN Registration Account with user id, password and TAN.
2. Request for Form 16A can be made for the TAN logged in only. One TAN cannot request for Form 16A of another TAN.
3. On successful login, under menu ‘Form 16A’, select option ‘Form 16A File Request’.
4. Clicking on aforementioned option, screen to provide following details will be displayed.
• Financial Year and Quarter for which Form 16A required.
• Details of challan/transfer voucher and deductee present in the TDS statement filed for the period for which Form 16A requested. This information is for verification purpose.
5. Verification details:
1. Login to TAN Registration Account with user ID, password and TAN
2. If statements for Form 26Q and 27Q are filed for the period of request of Form 16A (example, request for F.Y. 2010-11, Q4), provide
1. challan/transfer voucher and
2. deductee details pertaining to any one statement.
Example: if challan / transfer voucher details are provided for Form 26Q, deductee details also should be provided of Form 26Q only.
3. Provide details of any one challan / transfer voucher present in the non salary TDS statement.
4. Provide details of any three distinct deductee records (PAN and corresponding deducted amount) present in the non salary TDS statement, i.e. it is not required to mention deductee details which are associated to the challan / transfer voucher provided.
5. If distinct deductee detail record in the statement is less than three then provide available distinct combination of PAN of deductee and corresponding deducted amount.
6. Form 16A will be provided on successful verification.
7. Option to request Form 16A for one PAN or all PANs is available.
8. Two attempts within a day are provided to correctly answer the verification questions for statement required.
9. In case of two unsuccessful attempts within a day for the same period (i.e. Financial and Quarter); request for such period can be placed only on next day.
10. On successful verification, request number is generated. Form 16A is e-mailed to the user within 48 hours on the e-mail ID provided at the time of  TAN registration.
11. Form 16A is provided in a text file. In case of large number of records in the Form 16A requested, the Form 16A is split in multiple files and emailed, owing to restriction of mail size at the user.
12. In case Form 16A is split in multiple files then each file is sent by separate e-mail. File is password protected. To open the file, enter TAN registration number.

Procedure to Download Form 16A PDF Converter Utility (Click Here)

Procedure to convert Form 16A txt file to Form 16A PDF File (Click here)

Why Tan Registration is Mandatory

Tan Registration,  Yes some time back NSDL has provided a facility to register TAN yourself at tin-nsdl.com.  Now it is working well and can be registered after some steps.  I am excited to share that now NSDL has arranged to create form 16A through the software provided by NSDL free of cost.  Tan holder can download software after successful registration of Tan at tin-nsdl.com.  The said software generates form 16A in pdf format and save pdf files individually.  I mean to say that if you have 15 deductees in data and you use this software , 15 files in pdf formates will automatically saved in the particular path. 

Other important Features of PDF form 16A

• Auto captured Complete address of deductee alongwith Postal Index Number as per record available with Income Tax Department.
• CIT Address captured automatically. 
• Status of Booking captured whether Matched or Not Matched. 

for availing above  benefits, Tan Registration at tin-nsdl.com is mandatory. 

To download and know more regarding Form 16A pdf utility  (Click Here)

Form 16A PDF Generator

Friends,   After reading our previous post relating to Form 16A Through NSDL, there is major requirement of  Form 16A PDF Generator.   The persons who do not know regarding the use of  Form 16A PDF Generator, it is informed that  it is required for those who want to create From 16A through NSDL system.  After getting text file from NSDL on request for From 16A, Form 16A PDF Generator play  part as given below :-

Generate Form 16A PDF

1.  To convert the text file into Form 16A PDF, download the Form 16A PDF Generator from the TIN website (available to registered TANs post login).
2.  Pass all the text files (multi select all files) through the Form 16A PDF Generator (by selecting the browse option).
3. Provide path for error and PDF files using the browse option of Form 16A PDF Generator.
4. Manually enter the following fields in the Form 16A PDF Generator:
   a.       Place
   b.      Date
   c.       Full Name
   d.      Designation
   e.       Father Name
5. Click on Generate PDF option on the utility.
6. Individual Form 16A PDF will be available at the path selected at point no.3.
7. 
   
8. Download link of  Form 16A PDF Generator  will be available Here after providing by NSDL.

From 16A through NSDL

Friends,  You will be surprised to know that NSDL has now arranged to provide Form 16A on a request through login at TAN Account.  In case you have registered your TAN at tin-nsdl.com, a request for Form 16A can be done (Link shown in below picture) for the Financial Year 2010-11 and onwards. Picture view after login is also given as under :-

" देर आये दरुस्त आये "

Guidelines :

1. Fields marked with * are mandatory.
2. Updated details (as per latest TDS statement) of any one statement filed for the financial year and quarter should be provided for verification.
3. Verification details provided i.e. challan and deductee details (Question 1 and 2) should be of the same period (i.e. Financial Year and Quarter) for which Form 16A is requested. Example, if Form 16A is requested for Financial Year 2010-11, Quarter 1 then the details of TDS statement filed (Form 26Q or 27Q) for that period should be provided.
4. Verification details provided i.e. challan and deductee details (Question 1 and 2) should be of the same statement. Example, if Form 26Q and 27Q both are filed for which Form 16A is required, then verification details of any one statement should be provided.
5. For deductee details provide distinct combination of PAN of deductee and deducted amount.
6. Valid PAN of deductee (PAN present in ITD PAN master) should be provided for verification else request will not be processed.
7. Provide upto 3 deductee details.
8. If distinct deductee detail record in the statement is less than 3 then provide available distinct combination of PAN of deductee and deducted amount.

After successful request, an email with attached zip file containing text files will be received by deductor. The  following type of email will be received. 

Subject :- Request for Form 16A   

Dear _____________________________________

Form 16A is attached as per request number: ____

TAN: ______________

Assessment Year: 201112

Quarter: Q3

Mail contains file: 1 of 1

Total no. of files: 1

In case of large number of transactions in a file, same has been further split into parts owing to restriction of mail size.

Naming convention of the attached file is as below:

TAN_AY_Quater_ Form_16A_Ref. no._0001_of_0003.zip

Examples of the file name is:

In case of single file: MUMM00000A_201112_Q1_Form_16A_1_1859_0001of_0001.zip

in case of multiple file (for example 3 files):  MUMM00000A_201112_Q1_Form_16A_0000001859_0001_of_0003.zip

To extract the contents of attached zip file please enter 12 digit TAN registration number.

Generate Form 16A PDF

1.  To convert the text file into Form 16A PDF, download the Form 16A PDF Generator from the TIN website (available to registered TANs post login).
2.  Pass all the text files (multi select all files) through the Form 16A PDF Generator (by selecting the browse option).
3. Provide path for error and PDF files using the browse option of Form 16A PDF Generator.
4. Manually enter the following fields in the Form 16A PDF Generator:
   a.       Place
   b.      Date
   c.       Full Name
   d.      Designation
   e.       Father Name
5. Click on Generate PDF option on the utility.
6. Individual Form 16A PDF will be available at the path selected at point no.3.

This is a system generated email. Please do not reply to this e-mail.

For any query related to the above you may contact TIN Call centre at

      Tel: 91-20-2721 8080.

      Fax: 91-20-2721 8081.

      Email ID: tin_returns@nsdl.co.in

   

On behalf of Tax Information Network of the Income Tax Department

Facility to obtain TDS/TCS statements is available at TIN website. Register your TAN online at TIN website to avail this facility. For more details visit TIN website atwww.tin-nsdl.com Online Tax statement (Form 26AS) helps you in filing your income return. Register your PAN at www.tin-nsdl.com