e-TDS : - TAN Registration at TRACES (tdscpc.gov.in)

Friends,  Tdscpc.gov.in  has informed their deductors that why TAN registration is necessary at tdscpc.gov.in. Lot of deductors do not receive this information due to use of email ID of return filer.  TDS return filer use their own email address during TAN registration at TRACES instead of deductor ' s email id.  Copy of email sent by CPC (TDS) Team is given below to know the all facts regarding TAN registration at tdscpc.gov.in

Dear Deductor

         As per the records of Centralized Processing Cell (TDS), the TDS Statements have been filed by you for different quarters. However, you have not yet registered on TRACES (https://tdscpc.gov.in). In this regard, your attention is invited to the CBDT circulars 04/2013 dated 17.04.2013, No. 03/2011 dated 13.05.2011 and No. 01/2012 dated 09.04.2012 on the Issuance of certificate for Tax Deducted at Source in Form 16/16A as per IT Rules 1962. It is now mandatory for all deductors to issue TDS certificates after generating and downloading the same from “TDS Reconciliation Analysis and Correction Enabling System” or (https://www.tdscpc.gov.in) (hereinafter called TRACES Portal).

1. In view of above circulars, it may kindly be noted that the TDS Certificates downloaded only from TRACES Portal will be valid. Certificates issued in any other form or manner will not comply to the requirements referred in the Income-tax Act 1961 read with relevant Rules and Circulars issued in this behalf from time to time.

2. In addition to the facility to download TDS Certificates bearing unique TDS certificate number, the portal provides other facilities, some of which are as under:

      i. View of Deductor Dashboard to know about your TDS performance 

     ii. PAN Verification

    iii. View of Challan status

    iv. View of Statement Status

  v. Download of Consolidated TAN-PAN File for submitting “Correction Statements” in case of  incomplete and incorrect reporting.

   vi. Download of Justification Report to know the details of “TDS defaults”, if any, on processing of TDS statements.

                  The above facilities including downloading of the TDS Certificates can be availed only by registering yourself with TRACES Portal. You are accordingly requested to register immediately on TRACES Portal. The procedure of registration can be accessed by clicking the link https://www.tdscpc.gov.in/en/user-manual.html.

For any assistance, you can write to ContactUs@tdscpc.gov.in or call our toll-free number 1800 103 0344.

CPC (TDS) is committed to provide best possible services to you.

CPC (TDS) TEAM

TRACES :- Identification of Valid PAN or Amount combination during TAN Registration

Friends,  I have done so many TAN Registration at www.tdscpc.gov.in, but was not aware about criteria of valid PAN  during TAN Registration at TRACES.   The following screen is really helpful for those who want to register their TAN at www.tdscpc.gov.in (TRACES).   Green color shows the valid PAN numbers during TAN Registration.   Check below screen before any TAN Registration at TRACES :-

TRACES :- Solution of Tan Registration Problem

Friends,   I want to share my experience at www.tdscpc.gov.in during new TAN registration as new user on account of deductor.  I have tried many times for TAN registration as a new deductor at www.tdscpc.gov.in , but fail in registration.   Earlier I had also registered successfully too many TAN's at www.tdscpc.gov.in.  But a particular TAN number was creating problem in registration.   No doubt that i had entered correct data for TAN registration like  Tan number, BSR code, challan serial no, challan amount, three pan numbers, tds deposited against pan in annexure.   

                Finally, i got success in TAN registration and found my mistake for registration.   The mistake was related to "Total Tax deposited as per deductor-Annexure" which can be seen in below picture.   In below picture, Total Challan Amount and Total Income Tax Deducted at Source are Rs. 38413.00 and Total Tax deposited as per Deductor- Annexure is Zero (0).   It means data uploaded in TDS return is not correct,  there are two columns in annexure regarding entry of TDS amount  one is TDS deducted and second is TDS deposited.   By mistake TDS deposited was entered as zero for all deductees which is required in TAN Registration at www.tdscpc.gov.in. 

              

                  I was placing TDS amount against Pan Number in TAN registration which i have deducted from deductee whereas zero amount should be placed in TDS deposited column.   Wrong data of wrong return can be viewed as under :-

                 As per our view, FVU may be control such type of error, there may be alert during validation that TDS deposited as per deductee must be equal to or greater than TDS deducted from deductee. 

Traces :- Solution of Registration problem at TRACES

Sometimes when I login to TRACES, I always get the message, "Application is down for planned maintenance". What may be the reason?

          The cookies on your browser may be using the cached data to display this message and you may need to clear the cookies and reload the website. Steps to clear cookies are given below. You can clear cookies by pressing 'Ctrl+Shift+Del' (Control+Shift+Delete) keys on your keyboard together.

Step-by-step instructions for different browsers are given below:

Internet Explorer

• Click on 'Tools' option from your browser toolbar
• Go to 'Internet Options'
• Under 'General' Tab, 'Browsing History' section, click on 'Delete'
• In the dialog box that appears, select 'Cookies and Website Data' and click on 'Delete'

Firefox

• Click on 'Tools' option from your browser toolbar
• Click on 'Clear Recent History' option
• In the dialog box that appears, there is a 'Time Range' dropdown. Select 'Everything'
• Click on 'Clear Now' to delete the cookies

Chrome

• Click the Chrome menu (the icon with three vertical lines) on the browser toolbar
• Select 'Tools'
• Select 'Clear Browsing Data'
• In the dialog box that appears, select checkboxes for the types of information that you want to remove
• Use the menu at the top to select the amount of data that you want to delete. Select beginning of time to delete everything
• Click 'Clear Browsing Data'

TAN : - How can i register my TAN Number or collect Consolidated file.

Presently, tan holders are using TAN registration facility at www.tin-nsdl.com.  But now Income Tax Department has stopped TAN Registration at www.tin-nsdl.com.   A new website www.tdscpc.gov.in has been created regarding all issues related to TDS like  TAN Registration, Pan Verification, View Default Summary, File Online Correction statement with or without digital signature or e-signature, download form 16 or 16a or 27D or 27A, view communication in box etc.  There are lot of new features at www.tdscpc.gov.in.   Sign Up  details on the said website are given as detailed below :-

• Fields marked by asterisk (*) are mandatory
• Deductor registration is for registering a TAN on TRACES
• Each TAN will have one Admin User
• When a TAN registers on TRACES for the first time, Admin User account will be created for the TAN
• After registration, Admin User can login to TRACES and add upto 4 sub-users for the TAN
• All functionalities remain same for Admin User and sub-users, except that filing of online correction can be done only by Admin User. Sub-user can prepare online correction statement and submit to Admin User and Admin User will submit to ITD
• User can register on TRACES without digital signature
• It is not mandatory to file correction statement on TRACES using digital signature
• Digital Signature or e-Signature can be registered later through the Profile section
• Some of the functionalities that will be available for deductor after registering on TRACES are:
  • View Challan Status
  • PAN Verification
  • View Default Summary
  • File Online Correction with / without Digital Signature or e-Signature
  • Upload Correction Statement (offline correction)
  • Download Form 16 / 16A / 27D / 27A
  • View communication in Inbox
• Step-1:
  • Enter TAN and either Token Number or TAN Registration Number
  • Token Number (Provisional Receipt Number) should be of an accepted statement (regular or correction) filed on or after April 1, 2010
  • TAN Registration Number should be the 12-digit alpha-numeric value generated during online TAN registration on TIN
  • If both Token Number and TAN Registration Number are entered, Token Number will be considered for validation
• User must have filed at least one statement in TIN to be able to register on TRACES
• If user has registered on TRACES but not activated its account and if the 24 hours deadline for activation has not lapsed, user can opt for the activation link to be resent by filling up details in Step-1 and submitting the same. Deadline for account activation will remain the same and will not be extended

Online TAN Registration Procedure in Detail

a. Details of Deductor/Collector

1. Mention details of deductor/collector i.e. TAN & TAN Name.
2. Select appropriate deductor/collector category from the dropdown.
3. Mention PAN of the deductor/collector. Mention “PANNOTREQD”, in case PAN is not available i.e. deductor is not required to have PAN as per the statute.
4. The fields PAO Code and DDO Code are mandatorily required to be filled for deductor category “Central Government”.
5. If PAO Code is not available, then mention value “PAOCDNOTAVBL”.
6. If DDO Code is not available, then mention value “DDOCDNOTAVBL”.
7. For PAO Registration number, mention registration number allotted, if any, by Central Record Keeping Agency (CRA) under New Pension System (NPS).
8. For DDO Registration number, mention registration number allotted, if any, by Central Record Keeping Agency (CRA) under New Pension System (NPS).

b. Contact Details of Deductor/Collector

1. Mention demographic details of deductor (TAN) i.e. complete address and contact details.
2. Provide valid email id and telephone no. / mobile no., as the same will be used for subsequent communication.
3. It is mandatory to provide one e-mail ID.
4. Provide mobile no. for deductor other than Central govt. and State govt.
5. Provide details of responsible person and designation.

c. Statement Details

1. Mention details of any regular e-TDS / TCS quarterly statement accepted in TIN on or after April 01, 2008.
2. Before providing statement details, check status of statement at the Quarterly Statement Status available at TIN website by entering the TAN and Token Number (earlier known as Provisional Receipt Number).
3. Enter details of only electronic regular statement accepted at TIN central system.
4. For entering statement details, you may refer the Provisional Receipt issued at the time of acceptance of the e-TDS / TCS statement or FVU statement statistic report generated by FVU (File Validation Utility) on successful validation of TDS/TCS statement.

d. TAN account details

1. Select the user ID and password for operating TAN account.
2. Password entered is case sensitive.
3. Preserve the user ID and password provided.
4. Select security question and corresponding answer.
5. Preserve the security question and corresponding answer.

e. Generation of Acknowledgement/ TAN registration number

1. Provide the details in the fields marked with asterisk (*).
2. After filling up the information, click “submit”. On submission of details, if any errors are provided, rectify and re-submit the form.
3. A confirmation screen with all the data filled by the user is displayed. The same can be either confirmed or edited by selecting the respective option provided at the end of the screen.
4. On selecting the option ‘edit’, user is taken to the page of registration for editing the details.
5. On selecting the option ‘confirm’, 12 digit acknowledgement number will be displayed.
6. Print the acknowledgment and preserve the same for future use.
7. For future correspondence, mention the TAN registration number provided by TIN along with the TAN.

Change in Procedure of TAN Registration

Friends,   Major change in Tan Registration has been done by NSDL. Earlier there was no value of Mobile Number during Registration of TAN Number or Re-Registration of TAN.  But now SMS of verification code will be provided on the mobile number entered during the Registration/Re-Registration of TAN.    In case any service provider enter mobile number of the DDO, either he will be asked him for code or he can not registration of TAN.   In such case he (Service Provider) will have to enter his mobile number for getting instant Code of SMS in mobile number. 

Various Facility provided by Tax Information Network (TIN)

An email has been sent to deductors by TIN showing various benefits provided by them.  Copy of the email is given as detailed below : -

Dear Sir/Madam,

Tax Information Network (TIN) has always been providing various facilities to deductors.

One such facility provided under TIN is authenticated login (TAN account) provided to deductors/collectors at TIN website. Under this login, following functions are provided:

·         Online request of consolidated TDS/TCS file: Useful for preparation of correction statement.

·         Online generation of Form 16A for valid PANs.

·         Online download of default details generated by Income Tax Department.

·         Bulk upload of Form 15CA records.

·         Update of TAN account contact details.

As you may be aware, for creating authenticated login (TAN account), deductor/ collector has to register TAN online at TIN website. Based on the feedback received from the deductors as well as Income Tax Department, the procedure for registering as well as getting the various facilities is simplified/modified regularly. We have now made some changes in the TAN registration process.You are requested to go through the same very carefully. Very soon, preparation of correction statement will have to be made mandatorily using consolidated file provided by TIN. In view of the same, you are requested to create and activate the TAN account at TIN and avail the aforementioned facilities offered by TIN, if not done already.

Detailed revised procedure for creating “TAN Account” and activation of TAN account is as under.

·         On registration, an e-mail containing link will be sent to registered e-mail ID (s).

·         User will be required to click on the link for activating the TAN account. This link is sent for verifying the validity of e-mail ID.

·         On clicking the link, user will be prompted to provide TAN and corresponding 12 digit TAN registration number.

·         If the TAN & TAN registration number matches, then TAN account will be activated within 24 hours.

·         TAN account will be active if at least one of the e-mail ID is verified.

·         TAN account will not be activated, If the user does not click link or does not provide respective TAN and TAN registration number and the same is verified.

·         If user has provided two e-mail ID (s) on registration/ re-registration, then the TAN account will be activated even if the user clicks on the link (as mentioned above) sent at any one of the registered e-mail ID.

·         On activation of TAN account, an e-mail containing the user ID in password protected PDF file will be sent to registered e-mail ID (s). On receipt of this e-mail, user can login to TAN account.

Further the user may re-register the TAN if user has:

·         Forgotten the TAN account details like user ID, TAN registration no. (12 digit alphanumeric number) or

·         Would like to update the contact details of TAN account ,wherein the user does not know the login credentials of TAN account,

Procedure for activation of TAN account on re-registration of TAN would be the same as applicable on first time registration of TAN (as above). For detailed procedure for registration of TAN online, online request of consolidated file/ Form 16A file and default details you may download the e-tutorial available at TIN website under the download section.

This is system generated mail. Please do not reply to this email ID. For any query related to the above you may contact TIN Call centre at:

Tel: 91-20-2721 8080.

Fax: 91-20-2721 8081.

Email ID: tin_returns@nsdl.co.in 

On behalf of Tax Information Network of the Income Tax Department.

Re-Registration of TAN after Registration of TAN

TAN Re-Registration

Yes,  Re-Registration of TAN is now provided by NSDL.  Earlier only TAN Registration was possible, but now re-registration can be done.   It is general  question  that why Re-Registration of TAN is required ?.   Through below example it can be explained. 

Answer of Question through Example :-

A Government/Non-Government Institution submit their e-tds/e-tcs return through a service provider named ABC e-tds Solution etc.  After a gap of two or more years, it is found that ABC e-tds Solution has not submitted returns properly and deductor receives different type of letters from Income Tax Department.  In such position through correspondence between deductor and ABC e-tds Solution, their understanding breaks and deductor decides not to continue return submission through ABC e-tds Solution.   

Now deductor engages another service provider to submit their e-tds/e-tcs return.   New service provide demands from deductor  TAN Registration detail such as User ID and Password of the concerned TAN to resolve the notices received from Income Tax Department.    Due to bad under standing with old Service Provider (ABC e-tds Solution),  It is not possible to collect the User ID and Password from ABC e-tds Solution which was registered by him.  In such condition, earlier there was typical procedure to get User ID and Password from Tin Center.   

Through new system provided by NSDL,   Re-generation system is too-much easy in the hand of Deductor.   Just enter your TAN in Registration Form ,  a message  will be appeared that "Tan is already Registered. Do you want to Re-register".  Just click ok and re-register your TAN number through filing complete detail.   Picture of Re-Registration of TAN is also given below more clarity.

Re-Registration of TAN (Click Here)

e-Tds Return, How to make Correction or Revision of TDS Return

        Presently, there is a single solution for submitting e-tds/e-tcs return which is Consolidated FVU File.   Yes, without consolidated fvu file , correction or revision in e-tds or e-tcs return can not be done.   Consolidated FVU file can be collected by deductor after successful Registration of TAN.  To register TAN number at tin-nsdl.com,  the following items are required :-

• Complete Challan Detail of  one  TDS Payment.
• Acknowledgement Receipt of e-tds return submitted.
• Total Amount of Paid/Credited in Receipt above Receipt Number.
• PAO codes (if any)
• Mobile Number 
• Email Address

     After successful registration, through request, consolidated file can be received. and than correction e-tds Return can be prepared and uploaded.  Presently, NSDL RPU 2.5 version creates Regular or Correction e-tds or e-tcs return.  There is no cost for collecting this software.   The above utility can be downloaded from here (click Here/ Download RPU 2.5 )


    Now, at the time of preparation of Correction e-tds returns, some questions arise like as under:

• Can I update Challan.
• Can I delete Challan.
• Can I add Challan.
• Can i update Deductee Details.
• Can I delete a deductee record.
• Can I update TAN number of Deductor.
• Can I update Salary Record in 24Q.
• Can I delete Salary Record in 24Q.

Challan Corrections 

• Before "Booked or Booked Provisionally" challan, challan can be updated.   However, regarding deletion of challan, challan can not be deleted.  Excellent thing is that now consolidated file also help that in case booked or booked provisionally challan, file do not allow to change amount of challan. 

Deductee Correction

• Deductee Record mentioned in Annexure-1, can be updated at any time.  Regarding deletion of deductee record, record can be deleted. 

TAN Correction

• TAN number can be updated, in case submission of wrong TAN number.  Keep in mind that when we update TAN number, other correction can not be done. 

Salary Record Correction

• In case salary Record, only PAN number can be updated.  Regarding deletion of Record or Modification in record,  deletion of record can be done and modification can be done through deletion and addition of record. 

Latest Challan Correction Mechanism 

Multiple/Silient Benefits of TAN Account Registration.

In continuation of TAN Account Registration, it is informed that there are various benefit of TAN Registration.  Time to time updation is in process by TIN central system.  Some salient features of the TAN Registration are given as under:-

• Consolidated TDS/TCS file as a mandatory file for correction in return. 
• .txt file for generating Form 16A.
• Excel based "Defaults files " for a given statement by verifying only once in a given session.
• Form 16A can be requested upto 10 selected PANs at a time. 
• There is a common download menu for the files requested.
• Consolidated file can be requested w.e.f. Financial Year 2005-06 to onwards. 
• The requested files made with in a last 30 calendar days, are directly available for download.
• Telephonically contact is also possible at TIN Call Center
  Tel:- 91-20-2721 8080,  Fax :- 91-20-2721 8081.
• Email ID:- tin_returns@nsdl.co.in  for contact through email.

e-TDS Return, Download Consolidated FVU file in Seconds

As all corrections in TDS returns depend upon consolidated fvu file.  Consolidated fvu files can be arranged only after successful TAN Registration at www.tin-nsdl.com.  Tan Registration process is also available here (Click here).  On login for Tan registration,  request for consolidated fvu file can be made through TDS/TCS link as shown in below picture.  Some time we found that consolidated fvu file takes time in email.   But through status of "Request Link", it can be immediately downloaded as shown in given picture. 

In the above image, it is clear that NSDL has not sent email for requested consolidated fvu, I mean to say file is under process but download link named "Click here to download" is available. 

New Link in Tan Account

Friends

           NSDL has provided in facility in TAN Account named "Defaults".  In case Income Tax Department feels that Deduction has not  deposited TDS/TCS in time and charge interest on such TDS/TCS.  It is called defaults.   This type of entry will be automatically shown on pressing Defaults button as shown in below screen.  

Why it was Required 

            Earlier, Deductor receives letters from Income Tax Department on account of due Tax as Interest on Late Deposit without showing complete calculation, but now through this link/facility complete detail is available in excel format  on pressing "Click Here to download" link also shown in below screen. 

After download, a zip file will be available containing Excel based file.  There is no need of any password to open excel file.  Screen view of excel file is given as under :- 

e-TDS Return, e-TDS Correction Return/Statement with Regular FVU

It is already clear that the all Correction Returns will be prepared by latest NSDL software RPU 2.5.  It was announced on 10th June, 2011,but implemented now.  I mean to say earlier the correction returns prepared by RPU 2.4 using Regular FVU was accepting by NSDL.  But now, NSDL rejects all correction statement which are not prepared by NSDL RPU 2.5 using consolidated FVU with the comments given as under :-

Dear Sir/Madam,

          It is observed that correction e-TDS/TCS statement filed by you during the period April 2011 to June 2011 is rejected at the TIN central system. The reason for rejectioncan be viewed at the TIN website
( www.tin-nsdl.com) under QuarterlyStatement Status.

         It is also observed that you are using the old version of the NSDL – ReturnPreparation Utility (RPU) for preparation of your e-TDS/TCS correction statement.

     You are advised to use the latest version of RPU available on the TIN website(Downloads – e TDS/TCS). Current RPU version is 2.5.

      It is mandatory to prepare correction statement with consolidated TDS/TCS file,which is available to registered TANs on the TIN website. Detailed guidelines (eTutorial) for TAN registration and request for consolidated TDS/TCS file are available on the TIN website.

        In case of any further clarification, please call us at 020- 2721 8080 or email attin_returns@nsdl.co.in

Thisis a system generated email please do not reply to this email.

Regards,

TaxInformation Network

Facility to obtain TDS/TCS statements is available at TIN website. Register your TAN online at TIN website to avail this facility. For more details visit TIN website at www.tin-nsdl.com Online Tax statement (Form 26AS) helps you in filing your income return. View your Form 26AS through: 1. www.tin-nsdl.com 2. Net banking facility 3. ITD e-filing portal Caution: Income Tax Department does not sent e-mails regarding refund and does not seek information like user name, password, details of ATM, bank account, credit card, etc. Tax payers are advised not to part with such information on the basis of e-mails.

eTutorial -Complete Online Tan Registration and Request for Consolidated TDS/TCS file from TIN

Friends,  In case you have any problem in Online Tan Registration and Request for Consolidated TDS/TCS file from TIN, 28 slides are given below for your connivance.  Slides show step by step actions required for completing Online Tan Registration and Request for Consolidated TDS/TCS file from TIN.  Needless to explain importance of Consolidated TDS/TCS file.   In future there will be single source to update/correct etds/tcs return which is Consolidated File.  Keeping in view all these things, everyone should devote some time in viewing below slides.