e-TDS : - Download / KYC at TRACES through DSC or without DSC

Friends    Download from TRACES is simple and too many users are being download Conso File, Form 16 or 16A, Justification Report etc after entering KYC data.  Now it may be new that what is KYC.   KYC is the Challan Detail or Pan Detail related to Challan along with Token Number related to the statement or work which use wants to download.  

                In case deductor has not registered DSC at traces , he will have to enter again and again KYC for each download.   If deductor registered his DSC on Traces than only one time KYC is required for any download till sign in.  After sign out he will have to again enter one time  KYC  for download.   It means registration of DSC is important for multiple download  at TRACES.  

Some important questions related to download or KYC is given below :-

How can I request for Form 16 / 16A?

Login to TRACES as deductor and submit download request for Form 16 / 16A under ‘Downloads’ tab. File will be available under ‘Requested Downloads’ in ‘Downloads’ tab.

Text file will be provided containing details of all requested PANs. User must convert this text file to PDF using ‘TRACES PDF Generation Utility’. This utility will convert the text file into individual PDFs for each PAN. Deductor can also opt to digitally sign the PDFs while converting.

Can deductor download Form 16 without being registered on TRACES?

No, only registered user (deductor) on TRACES can download Form 16 / 16A.

I have submitted download request for Form 16 for all employees. All forms have been successfully downloaded except one. What should I do?

Form 16 is generated only for valid PAN. In case of invalid PAN or if the PAN is not reported in TDS statement, Form 16 will not be generated.

While submitting request to download Form 16 / 16A, deductor has entered details correctly in Part 1 and Part 2 in validation details screen, yet it shows error as 'Invalid Details' in Part 1 and Part 2. What should deductor do?

Details to be filled in validation screen should be exactly the same as reported in the TDS statement. If you have filed any correction statement, Token Number and other details should be as per the latest correction statement..

Is there any data downloading limit for Form 16 / 16A?

There is no such limit.

I am unable to download Form 16 / 16A as the number of PANs for which Form 16 / 16A were submitted was higher, however the PDFs generated were less. What should I do?

Check the status of the PANs for which Form 16 / 16A has not been generated. These PANs might be with inactive status or not present in the TDS statement filed.

What are the different dates available on Form 16 / 16A?

Date of processing will appear on the top and date of generation of Form 16 / 16A will appear at the bottom of Form 16 /16A.

Registered user on TRACES has updated the communication and address details on TRACES. However while downloading Form 16A, it shows a different address. How can deductor edit address details in Form 16A?

Details updated in 'Profile' section of your TRACES account will be saved only in TRACES and will not be updated in TAN database. To change details in TAN database, submit TAN change request form (Form 49B) at www.tin-nsdl.com.

TRACES :- Why I am unable to login at TRACES (www.tdscpc.gov.in)

I was trying to login at TRACES regarding resolving Tds default notices issued by Income Tax Department or submitting correction return etc. an error  message, "Application is down for planned maintenance" was appearing on desktop.  What may be the reason?

The cookies on your browser may be using the cached data to display this message and you may need to clear the cookies and reload the website. Steps to clear cookies are given below. You can clear cookies by pressing 'Ctrl+Shift+Del' (Control+Shift+Delete) keys on your keyboard together.

Step-by-step instructions for different browsers are given below:

Internet Explorer

• Click on 'Tools' option from your browser toolbar
• Go to 'Internet Options'
• Under 'General' Tab, 'Browsing History' section, click on 'Delete'
• In the dialog box that appears, select 'Cookies and Website Data' and click on 'Delete'

Firefox

• Click on 'Tools' option from your browser toolbar
• Click on 'Clear Recent History' option
• In the dialog box that appears, there is a 'Time Range' dropdown. Select 'Everything'
• Click on 'Clear Now' to delete the cookies

Chrome

• Click the Chrome menu (the icon with three vertical lines) on the browser toolbar
• Select 'Tools'
• Select 'Clear Browsing Data'
• In the dialog box that appears, select checkboxes for the types of information that you want to remove
• Use the menu at the top to select the amount of data that you want to delete. Select beginning of time to delete everything
• Click 'Clear Browsing Data'

TDS :-CPC (TDS) Communication for payment of outstanding Demand related with Late Filing

Dear Deductors, 

 

As per the records of Centralized Processing Cell (TDS), the TDS Statement(s) for some of the quarters have not been submitted within the prescribed due date. 

  

Intimation u/s 200A of the Income Tax Act, 1961 intimating an outstanding demand for the relevant quarters, including demand under section 234E towards Fee for delayed filing of TDS Statement(s), have already been sent by CPC (TDS) on Registered email address and by post, at the address, as mentioned in the relevant TDS Statement. 

  

  

Your attention is hereby drawn towards the provisions of section 234E of the Act, which reads as follows: 

 

• Levy for Late filing of TDS Statement (Section 234E of Income Tax Act)

  

1)     Without prejudice to the provisions of the Act, where a person fails to deliver or cause to be delivered a statement within the time prescribed in sub-section (3) of section 200 or the proviso to sub-section (3) of section 206C, he shall be liable to pay, by way of fee, a sum of two hundred rupees for every day during which the failure continues. 

2)     The amount of fee referred to in sub-section (1) shall not exceed the amount of tax deductible or collectible, as the case may be. 

3)     The amount of fee referred to in sub-section (1) shall be paid before delivering or causing to be delivered a statement in accordance with sub-section (3) of section 200 or the proviso to sub-section (3) of section 206C. 

4)     The provisions of this section shall apply to a statement referred to in sub-section (3) of section 200 or the proviso to sub-section (3) of section 206C which is to be delivered or caused to be delivered for tax deducted at source or tax collected at source, as the case may be, on or after the 1st day of July, 2012 

  

You are advised to pay the outstanding demand at an early date to avoid Penal Interest u/s 220(2) of the Act apart from intimation of other recovery proceedings as per Income Tax Act, 1961. If the demand has already been paid, you are requested to file a Correction Statement by tagging the challan and the Justification report can be verified for closure of demand, if the revision has already been submitted and processed. 

  

 

• How to pay the demand:

  

The following steps shall help you analyze and pay the demand: 

  

·         Download the Justification Report from our portal TRACES to view your latest outstanding demand. Please click here for assistance on downloading the Justification Report. 

·         Use Challan ITNS 281 to pay the above with your relevant Banker or use any other Challan, which has adequate balance available 

·         Download the Conso File from our portal. Please use the e-tutorial for necessary help. 

·    In case of payment towards late filing fee, please Tag the challan towards the payment, in the “Fee” column” (Column Number 305 for 24Q, 404 for 26Q, 706 for 26Q) using RPU Ver. 3.8, mentioning appropriate amount in such column and validate to generate the FVU. 

·         Submit the Correction Statement at TIN Facilitation Centre. 

·         The demand can also be paid by using the Online Correction facility. Please refer to the e-tutorial for assistance. 

  

  

For any further assistance, you can also write to ContactUs@tdscpc.gov.in or call our toll-free number 1800 103 0344. 

  

CPC (TDS) is committed to provide the best possible services to you. 

  

 

CPC (TDS) TEAM 

 

  

Notes: 

·         Please maintain updated email address and Contact Number on TRACES to receive regular periodic updates and guidelines from TRACES. 

·         Please refer to our FAQs and e-tutorials for detailed screen-driven assistance, before seeking further help. 

  

TRACES :- Identification of Valid PAN or Amount combination during TAN Registration

Friends,  I have done so many TAN Registration at www.tdscpc.gov.in, but was not aware about criteria of valid PAN  during TAN Registration at TRACES.   The following screen is really helpful for those who want to register their TAN at www.tdscpc.gov.in (TRACES).   Green color shows the valid PAN numbers during TAN Registration.   Check below screen before any TAN Registration at TRACES :-

TRACES :- Details required to Enter in Registration Form

For Deductors

Step–1

• TAN of Deductor

Step–2

• Token Number of the regular statement corresponding to the Financial Year, Quarter and Form Type displayed on screen
• Challan details of one particular CIN which has been mapped to at least three deductee rows. If there is no such challan, please enter details of challan having maximum number of deductee rows

Step–3

• PAN of Deductor
• PAN of Authorised Person (person responsible for deduction of tax at source)
• Date of Birth of Responsible Person as in PAN database
• Designation of Responsible Person
• Communication Address
• Mobile Number
• Email Id

For Tax Payers

Step–1

• PAN of Tax Payer
• Date of Birth as on PAN Card
• Name as in PAN database
• Option 1 – Details from Form 26AS or salary slip (in case of salaried persons). Provide TAN of deductor who has deducted TDS / TCS, month & year of deduction and amount of tax deducted
• Option 2 – Details of any tax paid by you. Provide Assessment Year for which payment was made by you, Challan Serial Number of the challan using which payment was made and amount as per the challan

Step–2

• Communication Address
• Mobile Number
• Email Id

Traces :- Solution of Registration problem at TRACES

Sometimes when I login to TRACES, I always get the message, "Application is down for planned maintenance". What may be the reason?

          The cookies on your browser may be using the cached data to display this message and you may need to clear the cookies and reload the website. Steps to clear cookies are given below. You can clear cookies by pressing 'Ctrl+Shift+Del' (Control+Shift+Delete) keys on your keyboard together.

Step-by-step instructions for different browsers are given below:

Internet Explorer

• Click on 'Tools' option from your browser toolbar
• Go to 'Internet Options'
• Under 'General' Tab, 'Browsing History' section, click on 'Delete'
• In the dialog box that appears, select 'Cookies and Website Data' and click on 'Delete'

Firefox

• Click on 'Tools' option from your browser toolbar
• Click on 'Clear Recent History' option
• In the dialog box that appears, there is a 'Time Range' dropdown. Select 'Everything'
• Click on 'Clear Now' to delete the cookies

Chrome

• Click the Chrome menu (the icon with three vertical lines) on the browser toolbar
• Select 'Tools'
• Select 'Clear Browsing Data'
• In the dialog box that appears, select checkboxes for the types of information that you want to remove
• Use the menu at the top to select the amount of data that you want to delete. Select beginning of time to delete everything
• Click 'Clear Browsing Data'

e-TDS :- Invalid Details in Step-2 of Registration at TRACES

What do I do for Error: 'Invalid details' in Step–2 of Registration?

                Particulars in Part 1 and Part 2 of Step-2 of registration form are required to be exactly the same as reported in the TDS statement. Please enter challan details and unique PAN-Amount combination as reported in the regular statement. However, if challan details and the unique PAN-amount combination reported in the regular statement have been modified in the correction statement, then specify modified particulars of challan details and unique PAN-amount combination.

1. Challan Identification Number (CIN) – This gets generated on payment of tax through Bank Challan. It consists of:
   
   -BSR Code
   -Date of Payment
   -Challan Serial Number
   
2. Book Identification Number (BIN) / Transfer Voucher Details – This gets generated on filing of Form 24G by Pay & Accounts Officer (PAO) / District Treasury Officer (DTO) / Cheque Drawing & Disbursing Officer (CDDO). It consists of:
   
   -Form 24G Receipt Number
   -Date of Transfer voucher
   -DDO Serial Number

              Please enter a challan with at least three distinct valid PAN-amount combinations corresponding to the statement mentioned above. If there is no such challan, mention a challan with at least two valid PAN-amount combinations. If there is no such challan, mention a challan with at least one valid PAN-amount combination. If you do not have any such challan, mention a challan with no valid PAN-amount combination and also select the checkbox (no valid PAN deductees row) in the PAN Details section in Part 2 where you are supposed to enter the unique PAN-amount combinations.

• Registration process requires you to input 'Token Number' of your regular statement
• Following could be the reasons for getting 'Invalid details' message in Part 1 and / or Part 2 in registration Step-2:
  
  -You might have not entered Token Number of your regular statement
  -Challan details entered are not as mentioned in above
  -Incorrect unique PAN-amount combination

Traces :- TRACES PDF Generation UtilityV1.1.zip file

Friends,   It is well known by everyone that Tin-nsdl.com has been converted in www.tdscpc.gov.in.  All downloads are available at new website www.tdscpc.gov.in.   It means PDF converter software latest version is also available at new website instead of tin-nsdl.com.  Txt file for generating form 16 or 16A can also be downloaded from tdscpc.gov.in.   

               Initially, after login, PDF converter utility can be downloaded.  To download the latest version instructions are given below :-

Traces PDF Convertor Instructions by

                    In case anyone feels problem in downloading the PDF Converter  software, he should try to download with fast internet connection or use the following link to download which is not required any user id or password etc.

• Free Download Latest Version of TRACES PDF Converter version 1.1L (Light version workable with JRE1.6 or above (File size only 8.43 mb in zip) (Click Here)
• Free Download Latest Version of TRACES PDF Converter version 1.1 (58 mb in zip) (Click Here) 

e-TDS :- Different Authentication codes at TRACES (tdscpc.gov.in)

Why does TRACES have different types of Authentication Codes?

           There are two types of validations after which Authentication Code will be generated. Statement Specific Validation – On this screen, details about a particular statement will be asked. For e.g., If you want to download NSDL Conso File for Financial Year 2010-11, Quarter 2 and Form Type 24Q, you have to provide challan details and PAN-Amount details for this statement. The Authentication Code generated will be for that particular statement

             Generic Validation – On this screen, details about a generic statement will be asked. For e.g., If you want to update your profile, you have to provide challan details and PAN-Amount details about a generic statement will be asked. The Authentication Code generated will be for the FY, Quarter and Form Type

e-TDS :- Who is Tax Payer ?

In tdscpc.gov.in (TRACES), a word has been used as Tax Payer.   In general tax payer word is usded for filing  of Income Tax Return, but in case TDS, Tax Payer word has been used for deductee.  All the deductees have been categorized into three types which are given detailed below :-

Who is a Tax Payer (Deductee)?

A Tax Payer (Deductee) is the person, from whom the tax is being deducted or accrued for deduction. Depending on the nature of the deduction being made, deductees and respective submission forms are categorized into three types:

e-TDS :- Sub-users at tdscpc.gov.in

Friends,   There are lot of new features at tdscpc.gov.in for deductors and having lot of problems with the new website.   A new facility has also been launched by the site that sub-users can be created on it.  Details for the same are given below :- 

How to create a sub-user?

 Steps to create or add a sub-user are as below:

1. Login to TRACES as Admin User and click on 'Profile'
2. Under 'User Management', click on 'Add Sub-User'
3. Enter PAN and Date of Birth of sub-user and proceed